By Mona Alam El Din
If you have a strong well to take part in a project, you should first choose the field of your own interest, then, gather all your thoughts and create an idea of a successful project. Ideas might come from hobbies or problems you might face with no available or satisfying solutions.
Project management is the discipline of initiating, planning, executing, controlling, and closing the work of a team to achieve specific goals and meet specific success criteria.
The right mix of planning, monitoring and controlling can make adifference in completing a project on time with high quality results. These guidelines will help you effect workplans to achieve all your goals within the given constraints and challenges. Also, it leads to optimizing the allocation of necessary inputs and integrate them to meet pre-defined objectives.
The following guidelines are some helpful tips to follow for a successful project management:
1 – Ensure you have full project details before starting, creating a completely detailed project scope approved by all stakeholders including the following:
- Project Overview (the business’s drivers – the business’s
Benefits).
- Objectives of the project
- Scope of the project
- Assumption and risks.
- Organisation (the project team – the sponsors – the related parties).
- Initial effort, cost and duration estimates.
- Approvals (the plane – stakeholders’ s agreement about the plan – approvals of all concerned authorities).
2- Have the right project management team in place, skills and experiences.
3- Limit the size of the project teams, and involve people with skills matching the project requirements.
4- Create a workable roadmap and assign people’s roles and responsibilities.
5- Be clear about who is responsible for work’s programme and deadlines. As it is necessary that each member of the team understands what is expected from him, including the full scope of work and the timelines of tasks.
6- Make sure that you have a good system for managing the project, allows for a smooth communication and information sharing.
7- Keep team members motivated by rewarding them when milestones are reached.
8- Hold regular project status meetings or calls, to ensure that the project is on track, and use open and clear communication. Effective communication is a vital ingredient for achieving
Faster project success through promoting open-channel communication starting from the project conceptualization stage.
9- Build in time for changes and requests.
10- Apply smart risk management, and manage risks that may occur during the life cycle of the project, as smart risk management helps to boost the team’s confidence when handling risks and also boost the client’s trust.
